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EnablingIntensive Life Cycle SupportManagement
byMachine Readable
Unique Item Identifiers
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Item Unique Identification (IUID)Objective
IUID is a common sense approach:
Mark items1 with machine readable unique item identifiers (UIIs) Centrally register UII pedigree data and value for each marked item Retrieve UII from item in use through automatic data capture Make UII a common key in acquisition, supply, maintenance and financial data bases to
associate: Value to items Maintenance history to items Item accountability to organizations Locations to items
IUID helps to achieve value and extend resources:
Exploits automatic data capture to improve productivity
Enhances precision of logistics, contracting, and financial business transactions Consistently captures the value of items DoD buys, controls these items during their use, andimproves item performance
Tracks items in property accountability, inventory, and financial management systems towardachieving compliance with the Chief Financial Officers Act.
Expands the population of serialized items (UIIs) available for intensive life cycle managementsupport processes
1 Items over $5,000 in unit cost + serially managed, mission essential or sensitive items under $5,000 +
DoD serially managed embedded items regardless of cost and their parent item
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IUID Registry Statistics(through 7 June 06)
257,772 Items registered
205,431 New items 52,341 Legacy
354 Contractors have delivered newUIIs
208 of the contractors (59%) aresmall businesses
Average growth rate over 15,000
UIIs/week
44,171 Items are in GFP status
3,620 contracts with GFP listed
Goal: 97M UIIsRegistry Growth
-
100,000
200,000
300,000
400,000
500,000
600,000
700,000
Jan-04
Jul-04
Jan-05
Jul-05
Jan-06
Jul-06
Jan-07
UIIs
Projected UIIs
IUID Registry Population
-
50,000
100,000
150,000
200,000
250,000
300,000
Jun-04
Sep-04
Dec-04
Mar-05
Jun-05
Sep-05
Dec-05
Mar-06
Jun-06
Sep-06
Date
UIIs
-
50
100
150
200
250
300
350
400
Contractors
UIIsLegacy UIIs
New UIIs
In GFP Status
Prime Contractors
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UIIs by Component(Through 7 June 06)
New UIIs
Air Force
Navy
Army
Marine CorpsSOCOM
DLA
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Life Cycle Management Support andAsset Visibility Dynamics Today
Purchase
WholesaleSupply
RetailSupply
Use/BreakInstall
Trouble-shoot
Test
Trouble-shoot
Package/Preserve
Package/Preserve
WholesaleSupply
Inductat
Depot
Ship
Ship
Ship
Ship
RetailSupply
Test
DepotRepair
Test
DRMO
BERShip
Trouble-shoot
Ship
WarReserve
X
FieldRepair, I-level
FieldRepair
O-level
Remove
2500 Acft/5000 Firewalls
Items have to be identified at every step
Transactions are not net-centric
Item identification is manual
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Identify + Track = Manage:Supply Chain Use of the UII
Purchase
WholesaleSupply
RetailSupply
Use/BreakInstall
Trouble-shoot
Test
Trouble-shoot
Package/Preserve
Package/Preserve
WholesaleSupply
Inductat
Depot
Ship
Ship
Ship
Ship
RetailSupply
Test
DepotRepair
Test
DRMO
BERShip
Trouble-shoot
Ship
WarReserve
X
FieldRepair, I-level
Field
RepairO-
level
Remove
2500 Acft/5000 Firewalls
IDENTIFYMANAGE
TRACK
In Use
In Transit
In Transit
In Transit
In Process
In Process In Storage
In Storage
In StorageIn Process
In Process
I+T=M
Track by UII Observe the progress of
Manage by UII To control, or direct the functions of
In Use
In Transit
In Process
In Storage
Supply Chain Stages
I M
T
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Metric Quantity (millions)
UII Items in DoD Inventory 67.7
Property in Possession of
Contractors
29.5
Total UIIs 97.2
Life Cycle Support and Visibility Enabledby Automatic Information Data Capture
IUID Registry
Unique Item Identifier (UII)
STEP 1: Mark Items STEP 2: Register Data STEP 3: Automatic Data Capture
STEP 4: Application Processing
Updates
Estimated Scope of UII Coverage
Acquire
Store Use
Expend/Dispose
Maintain
Transactions
WAWF
Class I SubsistenceClass II Clothing & Individual EquipClass III Fuels & Petroleum (Packaged)Class IV Construction (Installed Equip)Class V AmmunitionClass VII Major Items
Class VIII MedicalClass IX Reparables
Automatic identification and datacapture (AIDC) eliminates error-prone and time-consuming manual data collection and data entry. AIDC provides quick, accurate, and
cost-effective collection and entry of data.
Retrieval
Identify Item
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Why Intensive Life CycleManagement Support?
Inventory
ManagementDemand
Rate
Supply
Availability
Repair
Events
Cycle
Time
Inherent Reliability
Diagnostic Error
Operation Induced
Quality Defects
BudgetFlying Hour
Program
StockLevels Backorders
Aircraft
Performance
Configuration
Management
Identify Problems
on Item-by-Item
Basis
Manage Stock
Define Cost Drivers
Manage the Fleet
FleetManagement
CH-47 Helicopter Fleet Management Process
Process is enabledby marking itemswith machine
readableUIIs in datamatrix
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Machine-Readable UII is the consistent key from factory to field!
IUID as a Fleet Management Enabler
D3W
UH0
CH5
Maintenance & Supply Actions
Information Safety Messages Diagnostics
Knowledge Mgmt. Customer Support Technical Data Training Feedback
Soldier FocusedLogistics Industry
OEMCSFR
Organic Assistance
DepotInter-ServiceUSAALSTMDEAVIMEtc.
Customer SupportCenter
PMO Support Team Support
DataD
eliverySystems(AIS)
DataD
eliverySystems(AIS)
Form
s,records,agreements
Forms
,records,contracts
User Requirement
D3WUH0CH5
Transmission, Aft145D2300-4
DD250
2410
FEDLOG
D3WUH0CH5
D3WUH0CH5
D3WUH0CH5
-16
Safety
-13
D3WUH0CH5
D3WUH0CH5
D3WUH0CH5
D3WUH0CH5D3WUH0CH5
CH-47 Helicopter Fleet Management Process
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Legacy Unique Item Tracking
(a)Serial Number Tracking (SNT) efforts exist today for such items as high-value parts, classified assets, aviation safety-of-flight parts and manymissile system components. They may or may not be registered asUnique Item Tracking programs.
(b) Unique Item Tracking (UIT) programs for selected items maintainvisibility of each uniquely identified asset for the primary purpose ofinventory control and/or engineering analysis. Security, accountability,safety, maintenance, operational readiness, warranty applicability, and
other areas that may benefit from the tracking process are also reasonsfor UIT.
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Registered Unique Item Tracking (UIT)Programs
UIT Program Program OriginatorDoD Small Arms Serialization Program (DoD
SASP)DoD 4140.1-R
Requirement
Security Risk Category I Non-Nuclear Missilesand Rockets
DoD 4140.1-RRequirement
Radiation Testing and Tracking System (RATTS)Program
Army
Navy Depot Level Reparables (NDLR) Program Navy
The Army Maintenance Management System
(TAMMS) Equipment Data Base (TEDB)
Army
Aviation Component Tracking Program Army
Tritium Unique Item Tracking Program Army
Controlled Cryptographic Items (CCI) Army
Note: No uniform use of machine-readable marking
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Usage Function Enabling Capability
Tracking ItemPerformance, Age andModification Results
Track performance of items by manufacturer and by lot Reduce the premature condemnation of life-limited items through enhanced availability of
accurate usage data Track performance of various configurations for comparing, controlling, and scheduling of
modification and updates of items as improvements are identified Separate cause from symptom and then track the configuration of components to speed the
correction-of-deficiency process and to assist in determining if an approved engineering changehas accomplished its intended purpose
Failure Analysis andReliability Improvement
Isolate failures and their causes through identification of specific configurations of an item and itsparent component or system
Increase the reliability of repaired components via the identification and removal of bad actor
components
Maintenance Productivity Enable identification of problem equipment through historical analysis; ordering spares that matchthe configuration of the end item; and better scheduling of maintenance
Reduce the need for complete replacement of parts and subassemblies by having detailedhistories of systems and equipment
Improve maintenance data collection systems through use of automatic data capture
Supply Productivity Improve requirements calculations and issue decisions by being able to order parts by specificconfiguration, and by updating source, maintenance and recoverability codes, which result in betterprovisioning.
Improve weapon system readiness by improving system availability.
Safety and Accountability Improve system safety by tracking usage data on life-limited, safety-related components, andestablishing the capability to locate quickly parts with a suspected or confirmed safety problem so
that they can be inspected, analyzed, and removed Consistently account for the physical security of sensitive items and the accountability of non-
sensitive items with speed and precision
Capabilities Enabled by UniqueIdentification of Items
Key: Machine-readable marking required to enhance data capture
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SupplyClass
EngineeringDesign
Tracking ItemPerformance
FailureAnalysis
MaintenanceProductivity
SupplyProductivity
Safety andAccountability
Class I IUID
Class II IUID IUID IUID IUID IUID IUID
Class III IUID1 IUID1
ClassIV
IUID2
IUID2
IUID2
IUID2
IUID2
IUID2
Class V IUID IUID IUID IUID IUID IUID
ClassVI
ClassVII
IUID/SNT3 IUID/SNT3 IUID/SNT3 IUID/SNT3/UIT4 IUID IUID/SNT3/UIT5
ClassVIII
IUID/SNT6 IUID/SNT6 IUID IUID/SNT6 IUID/SNT6 IUID/SNT6
ClassIX
IUID/SNT7 IUID/SNT7 IUID/SNT7 IUID/SNT7/UIT8 IUID/SNT7 IUID/SNT7
Machine Readable IUID EnabledCapabilities
Notes: 1 Packaged products; 2 Installed equipment; 3 Classified assets; 4 TAMMS TEDB; 5 SASP;
CIC CAT 1 Items; RATTS, Tritium, CCI; 6 DMLSS; 7 - High-value parts, aviation safety of flight parts, missilecomponents; 8 NDLR, TAMMS-A SNT/UIT Legacy item tracking programs
Note: SNT/UIT do not uniformly enable machine-readable data capture
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Value
Processes
Analysis
Information Systems
Supply Chain Events
Uniquely Identified Items
Unique ItemIdentifier (UII)
MachineReadable
Marking
AutomatedDataCollection
Item UniqueIdentification
(IUID)
Financial ManagementWarranty ManagementTracking Item Performance & AgeFailure AnalysisReliability ImprovementEngineering Design AnalysisMaintenance Productivity
Supply ProductivitySafetyAccountability
Strategic Serialized AssetManagement
Capabilities Requirements Objectives
Resources
Payback
IUID Enabled Intensive Life CycleSupport Management
S
peedandPre
cisioninData
Capture
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IUID Spectrum inSupply Chain Management
IUID Reqmt Process Handling Packaging Infrastructure Transactions
Flag Supply
UII Mark
Induction
Track
Issue
Software
AIT
AIS
DLMS
DLA Visibility
ISSUE How do we flag UII marking requirements for items that DLA buys?
Spectrum of IUID Impact in Supply Chain Management Processes
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UID TraceabilityTEAM DLA
Team Leads:Lydia Dawson (OSD-UID) (703)695-1098 [email protected] Geiger (DLIS-XLB) (269)961-4317 [email protected]
DRMS/RMPBruce Propert (OSD-UID) (703)325-9502 [email protected] Rooney (OSD-UID) (703)393-0504 [email protected] Craig (OSD-UID) (703)556-2886 [email protected] O'Laughlin (DLIS DRMS)(269)961-4317 Cinda.O'[email protected]
Ken Hopkins (DLIS RMP) (269)961-5700 [email protected]
Terry Felter DLIS Cataloging Policy (269)961-4446 [email protected] Osburn DLIS UIT (269)961-4708 [email protected] Floyd DLIS UID (269)961-4328 [email protected]
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:Cinda.O'[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:Cinda.O'[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected] -
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IUID: Enabler for Broader IntensiveLife Cycle Support Management
DOD Item Inventory DOD items uniquelyidentified1, marked with
machine-readable datamatrix to enableautomatic informationdata capture andregistered in the IUIDRegistry
SNT
1 Items over $5,000 in unit cost orserially managed, mission essential orsensitive items under $5,000 or DoDserially managed embedded itemsregardless of cost and their parent item
Examples of Existing andPlanned Accountability,
Maintenance or SecuritySystems
UIT
TEDB
TAMMS-A
DPASAWRDS
PBUSELMP
COE
TMARS
DSS
NALCOMIS
NALDA
FACTS
ATAC
CAV
AFEMS
UICPSASP
CIC CAT 1
RATTS
NDLR
TRITIUMCCI
DMLSS
P li i I t f E i ti S i
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Preliminary Inventory of Existing ServiceProperty Systems
CAMS
FEPMISPCARSS
Other
AIRRS
ATCM
AIM
SNT
AEMS
DECKPLATE
SNT
NALCOMIS
3M
eTIMS
Navy
TEDB
ULLS A
ULLS - G
TAMMS ATEDB
TAMMS A
ULLSG
ULLS A
DPASSPBS-R
Army
REMIS
CEMS
DMAPS
CAMS
AFEMS
Air Force
Major Assets
Engines
Maintenance
ST/STE
AFEMS Air Force Equipment Management SystemDMAPS Depot Maintenance and Production SystemCAMS Core Automated Maintenance SystemCEMS Comprehensive Engine Management SystemREMIS Reliability & Maintainability Information SystemDPAS Defense Property Accountability SystemSPBS-R Standard Property Book System RedesignTAMMS A The Army Maintenance Management System Aircraft
ULLSG Unit Level Logistics GroundULLS A AviationTEDB TAMMS Equipment Data Base
eTIMS Navy Electronic Tooling Information Management SystemSNT Serial Number Tracking
NALCOMIS - Naval Aviation Log Com Operating Maint InfoSys3M - Maintenance and Materiel ManagementAEMS - Aircraft Engine Management SystemAIRRS Aircraft Inventory Readiness and Reporting SystemATCM Aeronautical Time Cycle ManagementAIM Asset Information ManagementFEPMIS Federal Excess Property Management Information System
PCARSS Plant Clearance Automated Reutilization ScreeningSystemCAMS Capital Asset Management System
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IUID XML
Various Formats
IUID Registry
ServiceApplications
Manual Web Entry
RATTS
NDLR
DPAS
PBUSETEDB
TAMMS-A
AWRDS
LMP
COE
TMARS
DSS
NALCOMIS
NALDA
FACTS
ATAC
CAV
AFEMS
UICP
SASP
CIC CAT 1
TRITIUM
CCI
DMLSS
Integration of Legacy SNT and UITwith IUID
Step 1
Mark all items with UII in a data matrix symbolwhen new or retrofit marking if practical, otherwiseconstruct virtual UIIs for serialized items being tracked bylegacy SNT/UIT and register pedigree data in the IUIDRegistry as shown
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RATTS
NDLR
DPAS
PBUSETEDB
TAMMS-A
AWRDS
LMP
COE
TMARS
DSS
NALCOMIS
NALDA
FACTS
ATAC
CAV
AFEMS
UICP
SASP
CIC CAT 1
TRITIUM
CCI
DMLSS
GEXGEX
GEXGEX
IUIDRegistry
PropertySystems
DFAS
MaintenanceSystems
GEX
GEXGEX
InventorySystems
Step 3 Use the UII asthe common key intransactions
Step 4 Mark virtuallyidentified items with UII atappropriate trigger events
Transactions
Direct interfaces
Integration of Legacy SNT and UITwith IUID
Step 2 Enable aninfrastructure forautomatic informationdata capture
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Data Capture Opportunities
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Trigger Points for IUID Registry Updates
ReceiveShip Notice
ReceiveItem
ReceiveItem
IUIDRegistry
ReceiveItem
RECEIPT INSYSTEM OF
RECORD
ACQ SYSTEMINTERACTION
VIA WAWF
ReceiveItem
-- EDI Standards Format, UserDefined Format, Flat File Input
WarehouseSupplier MaintenanceUser Disposal
Acquire
Store
Use
Maintain
Dispose
RECEIPT INSYSTEM OF
RECORD
RECEIPT INSYSTEM OF
RECORD
RECEIPT INSYSTEM OF
RECORD
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Ground
Systems
PLCSDEX
OEM
Ground
Syste
msPLCSDEX
OEM GroundSystem
sPLCSDEX
OEM
Ground
Systems
PLCSDEX
OEM
Ground
Systems
PLCSDEX
OEM Aviation
PLCSDEX
OEM
Groun
dSyste
msPLCSDEX
OEM
Ground
Systems
PLCSDEX
OEMShipsPLCS
DEX
OEM
DEX XML
IUID Registry
DEX
DEX XML
DEX XML
Maintenance DEX
Configuration DEX
Physical Security DEX
Update Transactions
Electronic Data Interchange Environment
http://www.dla.mil/http://www.dla.mil/http://www.dla.mil/http://www.dla.mil/http://www.dla.mil/http://www.dla.mil/http://www.dla.mil/http://www.dla.mil/http://www.dla.mil/ -
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Roles and Responsibilities
Roles Responsibilities
Program
Managers
Define population of individual items to be marked, tracked or managed
Work with engineering community, contractors and depots
ContractingOfficers
Get requirements on contract
Insert UID clause in all supply contracts
Contractor Delivers UII and registers pedigree data
Maintains stewardship of GFP
DCMA orDestination
Inspects and accepts UII item
Oversight of Government Furnished Property
IUID RegistryAdministration
Establish interfaces with WAWF and SSAM Systems
Maintain the IUID Registry
StorageDestination
Receipt transactions involving UIIs
Top LevelAccountabilitySystems
Receipt transactions involving UIIs Maintain UII accountable property records current and correct in the applicable
system of record.Report lost, destroyed or expended UIIs
MaintenanceDepot
Receipt transactions involving UIIs
Mark legacy items as required
Disposal (DoD
4160.21M)
Receipt transactions involving UIIs
Report disposition of UIIs
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Better communication between maintainers onthe front lines and depots
Better tracking of replacement components More awareness of the history of parts
Restructuring the work to eliminate waste
Identify Item Part identification Maintenance history Hours deployed in the field Home depot Manufacturer
Rapid Access to Information
Improving Maintenance Of MilitaryGear
IUID enables Speed and Precision in the DoDSupply Chain through Better Information:
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Total life cycle management of all items with Unique ItemIdentifiers (UIIs) will include cradle to grave asset visibility:
UIIs shall be identified in the Federal Logistics Information System(FLIS) as requiring asset tracking under a specific tracking initiative, or
as requiring IUID under IUID policy. Information systems will capture and be capable of informationexchange of all business events that effect changes to the conditionand/or location of these items as a by-product of standard logisticstransaction exchange under the Defense Logistics Management System(DLMS). The DoD IUID Registry will be capable of identifying and reporting thecurrent condition and location of all items for which IUID is applicable,exclusive of security sensitive assets. The DoD Components may employ independent updates to theregistry to comply with this policy where non-DLMS compliant systems
impede execution of this policy.
Integrated Asset Visibility throughIUID: Policy
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Potential business events to capture and either report to the IUID
registry or have available in the Defense Automatic AddressingSystems Center (DAASC) data store for interrogation.
Shipment by Vendor to DSS Shipment by Vendor to Customer (DVD) - govt. or another contractor Receipt by DSS from vendor
Receipt by DSS from another DSS Depot DSS recording a change in ownership/condition Receipt by DSS from Maintenance Depot (organic or contractor) Receipt by DSS from customer (material return) Issue by DSS release to transportation carrier Delivery by carrier to receiving port of debarkation (AOD)
Issue by (AOD) to transportation carrier Delivery by carrier to receiving port of embarkation (AOE) Issue by (AOE) to transportation carrier Delivery by carrier to receiving theater distribution point Issue by theater distribution point to customer Item shipped to DRMS
Item received by DRMS DRMS donation, demil or sale
Integrated Asset Visibility through IUID:Potential Business Event Transactions
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IUID in the UIT Environment
UIIs need to appear on package identification as well as in thetransactionsDLMS transactions have been modifiedMIL-STD-129 changes are being proposedDoD 4500.9-R and DoD 4000.25-1-M are being reviewed
UIT is thwarted by errors of execution that begin with the shipperIncomplete package identification
Incomplete documentationIUID and UIT processing in DSS both use UII terminology
DSS UIIs are control numbers unique within DSSUIT needs to incorporate UIIs that are globally unique item identifiers
UIIs are generated in receiving if serial numbers are missing frompackage identification and documentation
Replacement UIIs cannot be generated from item serial numbersMissing UIIs must be obtained from item marks or the registry
Mismatched receipts and due-ins are generally irreconcilableInordinate resources can be expended to correct misidentificationMust be solved at the sourcePackagers and shippers require proper AIT and data transmission capabilities
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IUID Impact
Enabling common AIT infrastructure by synchingthe marking standards
Bigger universe of marked items requiring
visibility Will impact all Automated Information Systems
(AIS)
Broader application than prior approaches Full life cycle management support
Bottom Line: Opportunity to build on and surpass prior efforts
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BACK UP
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Class I. Subsistence, including gratuitous health and welfare items.Class II. Clothing, individual equipment, tentage, organizational tool kits, hand
tools, administrative, and housekeeping supplies and equipment.Class III. Petroleum fuels, lubricants, hydraulic and insulating oils, preservatives,
liquid and compressed gases, bulk chemical products, coolants, de-icing and antifreezecompounds, together with components and additives of such products, and coal.
Class IV. Construction materials including installed equipment and all fortificationand/or barrier materials.Class V. Ammunition of all types (including chemical, biological, radiological, and
special weapons), bombs, explosives, mines, fuses, detonators, pyrotechnics, missiles,rockets, propellants, and other associated items.
Class VI. Personal demand items (non-military sales items).
Class VII. Major end items. A final combination of end products that is ready forits intended use; that is, launchers, tanks, mobile machine shop, and vehicles; etc.Class VIII. Medical materiel, including medical-peculiar repair parts.Class IX. Repair parts and components including kits, assemblies and
subassemblies, reparable and consumable items required for maintenance support ofall equipment, excluding medical-peculiar repair parts.
Class X. Materiel to support nonmilitary programs, such as agriculture andeconomic development, not included in classes I through IX.
Classes of Supply
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DODD 4151.18, March 31, 2004,Maintenance of Military Materiel
3.2.5. Employ Serialized Item Management (SIM) techniques to effectivelymanage populations of select items throughout their life cycle. SIMprograms shall focus on providing comprehensive and timely datafor eachidentified item. DoD materiel shall be equipped with AutomaticIdentification Technology (AIT) allowing forpaperless identification,minimizing data entry requirements, and facilitating digital storage andretrieval of essential informationincluding maintenance history. SIM
programs shall build on existing serial number tracking initiativesandleverage continuing progress in AIT.