details on invoicesparque empresarial de lagoa, edifício paris, bloco 1, loja 7, lagoa 8400-431 -...

Parque Empresarial de Lagoa, Edifício Paris, Bloco 1, Loja 7, Lagoa 8400-431 - Algarve, Portugal Tel: (+351) 282 476 160 – Fax: (+351) 282 476 617

Email: [email protected] / Skype: algarvetaxsolutions/ www.algarve-taxsolutions.com Contribuinte nº 508 043 140 – C.R.C. PTM nº nº 508 043 140 – Cap. Social: €5.000,00

DETAILS ON INVOICES

1 Introduction

2 Required Content of invoices

3 Exception – Invoices for small amounts

4 Special notes

5 Invoice Example – Standard case Portugal

6 invoice Example – EU Intra – Community Delivery

7 Invoice Example – Export to third Country

8 Invoice Example – EU Service

http://www.algarve-taxsolutions.com/



2. Export to client in non-EU country: “Export delivery according Portuguese VAT law Artº 14 non chargeable- exempted”.

Note

In case of any kind of services, especially construction services,

travel services or deliveries of art, antiques or second hand

goods as well as prepayment invoices please ask your contact

person at Tax Solutions for further information.

1. Intra – community delivery to business client in other EU

country: EU intra community delivery according to Portuguese

VAT law/ VAT art. º 6) and RITI, it is required a valid VAT

registration number (reverse charge).

1 Introduction An invoice according to Portuguese VAT rules has to fulfil certain requirements. The following leaflet gives information about the required content on standard invoices, which have to be raised on outgoing invoices as well as on received incoming invoice in order

to get the VAT refund.

2 Required content of invoices A proper invoice must include the following information:

The name and address of the supplier (invoicing party) and

the beneficiary invoice recipient,

A sequential invoice number, which is used only once by

the invoicing party has an form of unique identification for

the invoice,

The individual tax number or VAT identification number,

The date of issue of the invoice,

The date of delivery or performance or, in the case of an

advance payment, the date of collection for the funds so

long as this date is fixed a does coincide with the issue date

of the invoice. The date of delivery is the start date of the

transport. The date of delivery of a service is the end date

of the service.

The quantity and type (commercial name) of supplied

goods or the scope and nature of other services

(commercial collective names are sufficient if the

applicable tax rate can be derived),

The respective net amounts net amounts (prices) broken

down by individual tax rates and tax exemptions as well as

any agreed reductions of the prices (discounts) agreed in

advance,

Each of the applicable tax rates and the amount of tax

applicable for each price.

In case of a tax exemption a remark on the invoice is

required. The two most frequently tax exemptions are:

If the beneficiary settles the invoice for services with input

tax credit (e.g. provisions), the accounting document must

include the indication “self-billing invoice” as well as the tax

number from the beneficiary.

3 Exception–Invoices for small

amounts Invoices with a total amount of less than 100€ (including VAT) are

required to contain only the following information:

The full name and full address of the contactor who

performed the service (invoicing party),

The date of issue,

The quantity an type of goods supplied or the scope and

nature of the services,

The price and the amount of tax incurred for the supply of

goods or other services given as a total amount together

with the applicable tax rate or, in the case of tax exemption,

an indication that an exemption applies to the supply or

service.

4 Special Notes

Note

Please note that it is important that an invoice should be only issued after the receipt of the Portuguese tax registration and that in Portugal a correct invoice is important for the payment moral of the clients.




5 Invoice Example – Standard case Portugal

Example Company Ltd Sample street 101 London SW1 78A United Kingdom

GB123456789

Delivery address:

Invoice no. Delivery Date Date

1 13/01/2016 14/01/2016

Description Quantity Price Value (€)

Cartridge for HP 111 black

Highlighter yellow

Highlighter green

2

3

3

19,99

1.49

1.49

39.98

4.47

4.47

VAT Rate 23%

Net Amount 48,92

VAT Amount 11.25

Total Amount 60.17

VAT rate, net amount, VAT

amount and total (gross)

amount

Tax number or VAT

number of supplier

Client Example ABCD

Road 304

12345 Lagoa

Client Example ABCD Road 303 12345 Lagoa

Description and quantity of

goods or service

Performance or delivery date

Date of issuing the invoice

Sequential invoice number

Name and address of

client (invoice recipient)

Name and address of

supplier




6 Invoice Example: EU Intra-Community Delivery

Example Company Ltd Sample street 101 London SW1 78A United Kingdom

GB123456789

Delivery address:

Please note

In case of a VAT-free intra-community delivery to a business client in another EU country the valid VAT ID no. of the client is

required as well as a certificate (e.g. CMR freight forwarding bill) as proof that the goods were received in the other EU

country.


1 13/01/2016 14/01/2016



Highlighter yellow

Highlighter green

EU intra community delivery

according to art.º 14 RITI

2

3

3

19,99

1.49

1.49

39.98

4.47

4.47

VAT Rate 0%

Net Amount 48,92

VAT Amount 0

Total Amount 48.92



amount

Name and address of client

(invoice recipient) and the

VAT ID no. of the client

Tax number or VAT

number of supplier

Client Example EFGH Rota de rota 3 10020 Milano, Italy IT123456789



goods or service




Name and address of

supplier




7 Invoice Example -Export to Third Country

Example Company Ltd Sample street 101 London SW1 78A Great Britain

GB123456789

Delivery address:

Please note

In case of a VAT-free export delivery to clients in non-EU countries, the delivery has to be declared at the Portuguese

customs (therefore a so called EORI registration is required) and the document called “…” is necessary as proof for the tax

office.


1 13/01/2016 14/01/2016



Highlighter yellow

Highlighter green

Export delivery according to

Art.º 14 of CIVA

2

3

3

19,99

1.49

1.49

39.98

4.47

4.47

VAT Rate 0%

Net Amount 48,92

VAT Amount 0

Total Amount 48,92



amount


(invoice recipient)

Tax number or VAT

number of supplier

Name and address of

supplier

Client Example EFGH Rue de exemple 12 1000 Geneva, CH

Client Example EFGH Rue de exemple 12 1000 Geneva, CH


goods or service




Name and address of

supplier




8 Invoice-Example-EU-Service

Client Example ABC Avenida Marques Pombal 101 Lisbon 1600-201 PT123456789

Delivery address:


1 13/01/2016 14/01/2016


VAT Representations Services

VAT Return

EU intra community delivery

according to Art.º6 – Reverse

Charge

Please note certain services

mat be taxed in Portugal

1

1

300.00

250.00

300.00

250.00

VAT Rate 0%

Net Amount 550.00

VAT Amount 0

Total Amount 550.00



amount


(invoice recipient) and the

VAT ID no. of the client

Tax number or VAT number

of supplier




goods or service




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