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Data Warehouse Account Application Form: I n f ov iew X I Access

_____________________________ _________ _________________________ _______________________________________

Name (Print) Phone Email Unit

UCSC Employee ID number: __________________________________

Account Type Pick one option below:

Report Read Only Account:

Report Writing Account, new license: Purchasing new license, recharge for $650 is attached

Report Writing Account, transfer license: Transfer license from (list user name):_________________________

Modify Existing Account: Add data sets selected below to existing account

Bus iness Purpose Please describe your business need for InfoView access in detail:____________________________________________________________________________________________________________________________________________________________________________________________

Data Access- I request access to the campus-wide general data/ report sets checked below:

Data Set Data Description Additiona l Authorization Required

Advancement ADFS/Alumni, Gift, Donor & Friends giving info Advancement Services Director

Budget FMW/Financial Managers Workbench permanentbudget and staffing

Financial Manager of Academic Divisionor Academic Support Unit

Facilities FDX/Space Inventory and FacilitiesLink annualbuilding and room information

Facilities/Space Manager of AcademicDivision or Academic Support Unit

FinancialOperating FIS/Financial Information System andDOPE/Distribution of Payroll Expense Financial Manager of Academic Divisionor Academic Support Unit

GSS Graduate Student Support, quarterly financialpayments made to graduate students

Financial Manager of Academic Divisionor Academic Support Unit

Instruction Instruction information from SCiiPI course editprocess

Curriculum Manager, Assistant Dean orStudent Affairs Officer

NTS Billing NTS/Pinnacle network and telephone billing. Datais not received for certain units

Financial Manager of Academic Divisionor Academic Support Unit

NTS Call Detail NTS/Pinnacle telephone call detail. Data is notreceived for certain units

Financial Manager of Academic Divisionor Academic Support Unit

PP S EmployeeStatus Only

PPS/Payroll Personnel System employee statusonly

PPS Data Access Grantor (DAG) for unit___ I work for the ITS Support Center

PP S Full ReportSet

PPS/Payroll Personnel System employeeappointment and distributions and DOPE

PPS Data Access Grantor (DAG) for unit

Purchase toPay

Purchase Order line item detail and associatedrequisition, invoice and check information

Financial Manager of Academic Divisionor Academic Support Unit

Student 3rd week of term, end of term, and degree censusdata from AIS/Academic Information System.Find FERPA training and quiz athttp://reg.ucsc.edu/guidelines_qr.htm

Curriculum Manager, Assistant Dean orStudent Affairs Officer____I have taken FERPA training fromthe UCSC Registrars Office

Data Access- I request campus-wide access to unit-specific data sets checked below:

Unit-Specific Data Description Authorization Required

Benefits PPS employee benefit designations Senior Manager of SHR Benefits Office

CruzBuy Stats Purchase Order processing statistics Manager of Purchasing at UBS

DMS/DMS ING Administrative Records document management Campus Information Asset Manager

Equipment FIS inventorial equipment information Director of Accounting Services

Fin Aid Recon FIS data for reconciling financial aid payments Director of Financial Aid

IT Request IT Ticket status and resolution time information ITS Support Center Manager

Student Billing FIS data for reconciling student billing records AVC Planning & Budget

Vendor Spend Vendor payments - invoices, direct pays, procard Manager of Purchasing at UBS

Workers Comp VOS workers compensation claims information Director of Risk Services

__________________________________________ _______________________Applicants Signature Date Additional Authorization (Sign) Date

_____________________________________ ___________________Supervisors Signature Date Additional Authorization (Print) DateReturn to [MailStop] P&B Data Management c/o Chancellors Office or fax to: 459-2619Help Line: 459-5083 Page 1 of 2 Rev. 07/25/2011

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Data Warehouse Account Application Form: I n f ov iew X I Access Privacy Statement

The UCSC Campus Data Warehouse data that you are requesting access to is governed by avariety of State and Federal laws and University policies.

Some of the data in the Campus Data Warehouse may be defined as restricted/confidential orprivate under University policy and the State of California Information Practices Act of 1977(IPA). The IPA applies to all University records, except those student records specificallyexempted from the law, containing personal or confidential information and is intended toprotect the privacy of individuals about whom records are maintained.

Access to these records, which may be maintained by individual name or other identifier such asemployee number, is authorized for use by University employees when necessary in theperformance of assigned duties and if the use of the records is consistent with the purpose(s) forwhich the information was acquired. Examples of commonly used personal data elements are:gender, ethnicity, age, citizenship/residency, and education level.

Student InformationSome of the data in the Campus Data Warehouse may be defined as confidential under the State

of California Education Code (section 67110, et seq.), the Federal regulations implementing theFamily Education Rights and Privacy Act of 1974 (FERPA) and the University of California policiesapplying to Disclosure of Information from Student Records. These policies prohibit thedistribution of individually identifiable confidential data, but permit aggregate or statisticalreporting so long as identities cannot be derived.

Public InformationAlthough you as an individual, and the public in general, have a right to request and receiveinformation, should you receive an information request from the public, students, or staff (that isunrelated to their specific job duties) please direct all such inquiries to pra@ucsc.edu for adetermination of the proper protocol or fulfillment of the request. For more information see

Office of the Chancellors Information Asset Management website http://iam.ucsc.edu/

User ResponsibilityYour signature on this application for access to the Campus Data Warehouse systems and dataindicates that you understand that you are expected to maintain the privacy and confidentialityof all data to which you have access and you may not disclose data to other parties except underthe conditions described in Business and Finance Bulletin RMP-7 Privacy of and Access toInformation Responsibilities, RMP-8 Legal Requirements on Privacy of and Access toInformation, and RMP-9 Guidelines for Access to University personnel Records by GovernmentAgencies. For questions regarding the University disclosure policy, contact the CampusInformation Practices Coordinator. For more information see Information Technology ServicesPolicies website http://its.ucsc.edu/security/policies.

____________________________________ _________________________________________Applicants Printed Name Applicants Signature Date

Return to [MailStop] P&B Data Management c/o Chancellors Office or fax to: 459-2619Help Line: 459-5083 Page 2 of 2 Rev. 07/25/2011