Download - SAP FICO - DC
8/11/2019 SAP FICO - DC
http://slidepdf.com/reader/full/sap-fico-dc 1/34
PROJECT A-SURE
User Training Manual
Financial Accounting
COST CENTER ACCOUNTING
DISTRIBUTION OF COST
CUSTOMER: PTCL
IMPLEMENTATION P ARTNER: SIEMENS P AKISTAN
Date: 17 November, 2007
Author(s): Siemens Pakistan Engineering Company Limited
8/11/2019 SAP FICO - DC
http://slidepdf.com/reader/full/sap-fico-dc 2/34
CONFIDENTIAL
CO‐CC‐007.01.doc/001 Page 2 Version 001
Document Number
Document Number Document Date
CO-CC-007.01.doc/001 17 November, 2007
Version History
Version Number Version Date Summary of Changes Ref: Minutes of Review
01 / 00117 November2007
NA NA
8/11/2019 SAP FICO - DC
http://slidepdf.com/reader/full/sap-fico-dc 3/34
CONFIDENTIAL
CO‐CC‐007.01.doc/001 Page 3 Version 001
T ABLE OF CONTENTS
1. SAP EASY ACCESS ................................................................................................. 7
1.1. REQUIRED USER INPUT ......................................................................................................... 7
1.2.
SAP SCREEN SNAP .............................................................................................................. 7
1.3.
DESCRIPTION ....................................................................................................................... 7
2.
CREATE CYCLE ........................................................................................................ 8
2.1. REQUIRED USER INPUT ......................................................................................................... 8
2.2. SAP SCREEN SNAP .............................................................................................................. 8
2.3. DESCRIPTION ....................................................................................................................... 8
3.
CYCLE NUMBER ....................................................................................................... 9
3.1. REQUIRED USER INPUT ......................................................................................................... 9
3.2. SAP SCREEN SNAP .............................................................................................................. 9
3.3. DESCRIPTION ....................................................................................................................... 9
4.
CYCLE START DATE .............................................................................................. 10
4.1.
REQUIRED USER INPUT ....................................................................................................... 10
4.2. SAP SCREEN SNAP ............................................................................................................ 10
4.3.
DESCRIPTION ..................................................................................................................... 10
5.
TEXT ......................................................................................................................... 11
5.1. REQUIRED USER INPUT ....................................................................................................... 11
5.2.
SAP SCREEN SNAP ............................................................................................................ 11
5.3. DESCRIPTION ..................................................................................................................... 11
6. INDICATOR - ITERATIVE ........................................................................................ 12
6.1.
REQUIRED USER INPUT ....................................................................................................... 12
6.2.
SAP SCREEN SNAP ............................................................................................................ 12
6.3. DESCRIPTION ..................................................................................................................... 12
7. ATTACH SEGMENT ................................................................................................ 13
8/11/2019 SAP FICO - DC
http://slidepdf.com/reader/full/sap-fico-dc 4/34
8/11/2019 SAP FICO - DC
http://slidepdf.com/reader/full/sap-fico-dc 5/34
CONFIDENTIAL
CO‐CC‐007.01.doc/001 Page 5 Version 001
14.1. REQUIRED USER INPUT ..................................................................................................... 22
14.2. SAP SCREEN SNAP .......................................................................................................... 22
14.3. DESCRIPTION.................................................................................................................... 22
15.
SENDER VALUES TAB ......................................................................................... 23
15.1. REQUIRED USER INPUT ..................................................................................................... 23
15.2. SAP SCREEN SNAP .......................................................................................................... 23
15.3. DESCRIPTION.................................................................................................................... 23
16.
SENDER VALUES ................................................................................................. 24
16.1.
REQUIRED USER INPUT ..................................................................................................... 24
16.2.
SAP SCREEN SNAP .......................................................................................................... 24
16.3.
DESCRIPTION.................................................................................................................... 24
17. SENDER VALUES ................................................................................................. 26
17.1. REQUIRED USER INPUT ..................................................................................................... 26
17.2. SAP SCREEN SNAP .......................................................................................................... 26
17.3. DESCRIPTION.................................................................................................................... 26
18. RECEIVER TRACING FACTOR PORTION .......................................................... 27
18.1.
REQUIRED USER INPUT ..................................................................................................... 27 18.2. SAP SCREEN SNAP .......................................................................................................... 27
18.3.
DESCRIPTION.................................................................................................................... 27
19.
BACK ..................................................................................................................... 28
19.1. REQUIRED USER INPUT ..................................................................................................... 28
19.2. SAP SCREEN SNAP .......................................................................................................... 28
19.3. DESCRIPTION.................................................................................................................... 28
20. TEST RUN .............................................................................................................. 29
20.1. REQUIRED USER INPUT ..................................................................................................... 29
20.2. SAP SCREEN SNAP .......................................................................................................... 29
20.3. DESCRIPTION.................................................................................................................... 29
21. LOG & BACK ......................................................................................................... 31
8/11/2019 SAP FICO - DC
http://slidepdf.com/reader/full/sap-fico-dc 6/34
CONFIDENTIAL
CO‐CC‐007.01.doc/001 Page 6 Version 001
21.1. REQUIRED USER INPUT ..................................................................................................... 31
21.2. SAP SCREEN SNAP .......................................................................................................... 31
21.3. DESCRIPTION.................................................................................................................... 31
22.
UPDATE RUN ........................................................................................................ 32
22.1. REQUIRED USER INPUT ..................................................................................................... 32
22.2. SAP SCREEN SNAP .......................................................................................................... 32
22.3. DESCRIPTION.................................................................................................................... 32
23.
LOG ........................................................................................................................ 34
23.1.
REQUIRED USER INPUT ..................................................................................................... 34
23.2.
SAP SCREEN SNAP .......................................................................................................... 34
23.3.
DESCRIPTION.................................................................................................................... 34
8/11/2019 SAP FICO - DC
http://slidepdf.com/reader/full/sap-fico-dc 7/34
CONFIDENTIAL
CO‐CC‐007.01.doc/001 Page 7 Version 001
1. SAP Easy Access
1.1. Required User Input
Double click on Distribution.
1.2. SAP Screen Snap
1.3. Description
Either follow the Menu path and double click on "Distribution" OR type KSV5 in the command line.
8/11/2019 SAP FICO - DC
http://slidepdf.com/reader/full/sap-fico-dc 8/34
CONFIDENTIAL
CO‐CC‐007.01.doc/001 Page 8 Version 001
2. Create Cycle
2.1. Required User Input
Choose Extra --> Cycle --> "Create" from the menu.
2.2. SAP Screen Snap
2.3. Description
Periodic repostings, assessment, distribution, and indirect activity allocation are defined using cycles. In a
cycle you define the sender-receiver relationships and the corresponding distribution rules. During
periodic repostings, assessment, distribution, and indirect activity allocation, all sender-/receiver
relationships defined in a cycle are processed together iteratively. You can define several groups within
one cycle. A group contains related sender-receiver relationships.
8/11/2019 SAP FICO - DC
http://slidepdf.com/reader/full/sap-fico-dc 9/34
CONFIDENTIAL
CO‐CC‐007.01.doc/001 Page 9 Version 001
3. Cycle Number
3.1. Required User Input
Enter cycle number "100000" then press Tab.
3.2. SAP Screen Snap
3.3. Description
Enter cycle number to be created.
Periodic repostings, assessment, distribution, and indirect activity allocation are defined using cycles. In a
cycle you define the sender-receiver relationships and the corresponding distribution rules. During
periodic repostings, assessment, distribution, and indirect activity allocation, all sender-/receiverrelationships defined in a cycle are processed together iteratively. You can define several groups within
one cycle. A group contains related sender-receiver relationships.
8/11/2019 SAP FICO - DC
http://slidepdf.com/reader/full/sap-fico-dc 10/34
CONFIDENTIAL
CO‐CC‐007.01.doc/001 Page 10 Version 001
4. Cycle Start Date
4.1. Required User Input
Enter cycle start date, then press Enter.
4.2. SAP Screen Snap
4.3. Description
The starting date for the cycle has the following two purposes; It determines the earliest validity date of
the cycle and by assigning different starting dates you can define different variants for one cycle.
Allocations are only possible with a cycle, if the cycle is valid for the posting timeframe.
8/11/2019 SAP FICO - DC
http://slidepdf.com/reader/full/sap-fico-dc 11/34
CONFIDENTIAL
CO‐CC‐007.01.doc/001 Page 11 Version 001
5. Text
5.1. Required User Input
Enter description of distribution cycle.
5.2. SAP Screen Snap
5.3. Description
Enter description of distribution cycle.
8/11/2019 SAP FICO - DC
http://slidepdf.com/reader/full/sap-fico-dc 12/34
CONFIDENTIAL
CO‐CC‐007.01.doc/001 Page 12 Version 001
6. Indicator - Iterative
6.1. Required User Input
Select "Iterative" check box.
6.2. SAP Screen Snap
6.3. Description
This indicator controls whether iterative sender/receiver relationships are considered when this cycle is
processed. The iteration is repeated until each sender is fully credited (a small remainder may be left over
in some cases).
8/11/2019 SAP FICO - DC
http://slidepdf.com/reader/full/sap-fico-dc 13/34
CONFIDENTIAL
CO‐CC‐007.01.doc/001 Page 13 Version 001
7. At tach Segment
7.1. Required User Input
Click on "Attach Segment" button.
7.2. SAP Screen Snap
7.3. Description
To create segment, click on "Attach Segment" button.
8/11/2019 SAP FICO - DC
http://slidepdf.com/reader/full/sap-fico-dc 14/34
CONFIDENTIAL
CO‐CC‐007.01.doc/001 Page 14 Version 001
8. Segment Number & Name
8.1. Required User Input
Enter Segment Number & Name, then press Tab.
8.2. SAP Screen Snap
8.3. Description
You can define as many segments as desired in a cycle. Each segment denotes a group of senders and
their respective receivers which are all processed according to the same distribution rule.
8/11/2019 SAP FICO - DC
http://slidepdf.com/reader/full/sap-fico-dc 15/34
CONFIDENTIAL
CO‐CC‐007.01.doc/001 Page 15 Version 001
9. Sender Rule Selection
9.1. Required User Input
Select "1 Posted amounts" from the list.
9.2. SAP Screen Snap
9.3. Description
This field controls how the sender values are calculated. The following options are available.
Posted amounts
The posted amounts on the sender serve as the sender values.
Fixed amounts
You define fixed amounts for senders defined in the selection criteria on the "Sender Values" screen. The
senders are credited directly with these amounts. Values are distributed to the receivers according to the
rules you defined for calculating the receiver tracing factors.
8/11/2019 SAP FICO - DC
http://slidepdf.com/reader/full/sap-fico-dc 16/34
8/11/2019 SAP FICO - DC
http://slidepdf.com/reader/full/sap-fico-dc 17/34
CONFIDENTIAL
CO‐CC‐007.01.doc/001 Page 17 Version 001
10. Share in %age
10.1. Required User Input
Enter "100" then press Tab.
10.2. SAP Screen Snap
10.3. Description
By entering a percentage less than 100%, you can stipulate that only a portion of the sender value is
distributed/assessed. The remaining amount is left on the sender. You are not permitted to enter a
percentage greater than 100%. If a sender occurs in more than one group, the system checks that the
total of the percentage amounts does not exceed 100%.
8/11/2019 SAP FICO - DC
http://slidepdf.com/reader/full/sap-fico-dc 18/34
CONFIDENTIAL
CO‐CC‐007.01.doc/001 Page 18 Version 001
11. Receiver Rule
11.1. Required User Input
Select "4 Fixed portions" from the list.
11.2. SAP Screen Snap
11.3. Description
Assessment/Distribution Rule Receiver controls how receiver tracing factors are determined. You have
the following options:
Variable portions
The tracing factors are determined automatically from the totals record file. You define the criteria for this
database access in the Tracing Factor screen. The following receiver tracing factors are also possible in
periodic reposting, assessment, and distribution:
Plan costs
Actual consumption
8/11/2019 SAP FICO - DC
http://slidepdf.com/reader/full/sap-fico-dc 19/34
CONFIDENTIAL
CO‐CC‐007.01.doc/001 Page 19 Version 001
Plan consumption
Actual statistical key figures
Plan statistical key figures
Actual activity
Plan activity
Actual costs (statistical)
Plan costs (statistical)
The following receiver tracing factors are also possible in cost center or business process assessment to
Profitability Analysis:
Costing-based PA Accounting-based PA
Sales quantity Fixed costs
Revenue Total costs
Quantity discount Total quantity
And so on
Fixed amounts
You define fixed amounts in the Tracing Factor screen. The receivers are charged directly with theseamounts. The amount credited to the sender is derived from the total of the receiver debits. The rule for
determining the sender values is not used here. The R/3 System ignores posted sender amounts or
defined sender amounts.
Fixed percentages
You define fixed percentages for the receivers in the Tracing Factor screen. The value from the sender is
distributed to the receivers according to this percentage. The total of receiver tracing factors must not
exceed 100%. The sender base must be fully distributed. If the total of the receiver tracing factors is less
than 100%, then a portion of the sender value remains on the sender.
Fixed portions
You define fixed portions for the receivers in the Tracing Factor screen. This process is similar to the fixed
percentage process, with the exception that the amount is not limited to 100. The sender base is derived
from the total of the receiver tracing factors.
8/11/2019 SAP FICO - DC
http://slidepdf.com/reader/full/sap-fico-dc 20/34
CONFIDENTIAL
CO‐CC‐007.01.doc/001 Page 20 Version 001
12. Variable Portion Type
12.1. Required User Input
Enter or select "1 Actual Costs", then press Enter.
12.2. SAP Screen Snap
12.3. Description
Only applicable when option of variable portions is selected in previous step.
The system uses the entry in this field to determine the receiver tracing factor of each allocation. Maintain
this field if you work with a variable receiver tracing factor for the following allocations:
Periodic transfers
Assessment
Distribution
Indirect activity allocation
8/11/2019 SAP FICO - DC
http://slidepdf.com/reader/full/sap-fico-dc 21/34
CONFIDENTIAL
CO‐CC‐007.01.doc/001 Page 21 Version 001
13. Senders / Receivers Tab
13.1. Required User Input
Click on Sender / Receiver tab.
13.2. SAP Screen Snap
13.3. Description
Click on Sender/Receivers tab to enter sender/receiver information.
8/11/2019 SAP FICO - DC
http://slidepdf.com/reader/full/sap-fico-dc 22/34
CONFIDENTIAL
CO‐CC‐007.01.doc/001 Page 22 Version 001
14. Sender / Receiver Details
14.1. Required User Input
Ensure all required information are filled properly.
14.2. SAP Screen Snap
14.3. Description
Enter following information as shown in screen snap:
1. Sender cost center from which cost needs to be allocated.
2. Sender cost element (PL account) from which cost needs to be allocated.
3. Receiver cost centers to which cost needs to allocated.
Fill in the required information, then press Enter.
8/11/2019 SAP FICO - DC
http://slidepdf.com/reader/full/sap-fico-dc 23/34
CONFIDENTIAL
CO‐CC‐007.01.doc/001 Page 23 Version 001
15. Sender Values tab
15.1. Required User Input
Click on "Sender Value" tab.
15.2. SAP Screen Snap
15.3. Description
Click on "Sender Value" tab to enter sender values.
8/11/2019 SAP FICO - DC
http://slidepdf.com/reader/full/sap-fico-dc 24/34
CONFIDENTIAL
CO‐CC‐007.01.doc/001 Page 24 Version 001
16. Sender Values
16.1. Required User Input
Ensure that all Sender related values are filled properly.
16.2. SAP Screen Snap
16.3. Description
Enter following information as shown in screen snap:
Share in %
By entering a percentage less than 100%, you can stipulate that only a portion of the sender value is
distributed / assessed. The remaining amount is left on the sender. You are not permitted to enter a
percentage greater than 100%. If a sender occurs in more than one group, the system checks that the
total of the percentage amounts does not exceed 100%.
8/11/2019 SAP FICO - DC
http://slidepdf.com/reader/full/sap-fico-dc 25/34
CONFIDENTIAL
CO‐CC‐007.01.doc/001 Page 25 Version 001
Sender Value Origin: Actual Values
Indicator ensuring reference to actual values as sender values when processing the allocation with the
sender rules "posted amounts" and "posted quantities".
Version
There is one specific version for actual and planned costs (version 0) in each controlling area. The SAP
System creates this version automatically when you set up a controlling area. You only need to maintain
the fiscal year data for planning in version 0. In addition to version 0, you can create any number of extra
planning versions in which you can enter planning figures using the planning transactions. When posting
actual costs you do not have the option of entering a version. The actual values are automatically posted
to version 0.
Enter required information, then press Enter.
8/11/2019 SAP FICO - DC
http://slidepdf.com/reader/full/sap-fico-dc 26/34
CONFIDENTIAL
CO‐CC‐007.01.doc/001 Page 26 Version 001
17. Sender Values
17.1. Required User Input
Click on "Receiver Tracing Factor" tab page.
17.2. SAP Screen Snap
17.3. Description
Click on "Receiver Tracing Factor" tab page to enter receiver information.
8/11/2019 SAP FICO - DC
http://slidepdf.com/reader/full/sap-fico-dc 27/34
CONFIDENTIAL
CO‐CC‐007.01.doc/001 Page 27 Version 001
18. Receiver Tracing Factor Portion
18.1. Required User Input
Enter Portion / Percentage of receiver Cost Center.
18.2. SAP Screen Snap
18.3. Description
Enter required information then press enter.
Enter receiving tracing factor, in this case its equal to all receiving cost centers.
8/11/2019 SAP FICO - DC
http://slidepdf.com/reader/full/sap-fico-dc 28/34
CONFIDENTIAL
CO‐CC‐007.01.doc/001 Page 28 Version 001
19. Back
19.1. Required User Input
Click on back button.
19.2. SAP Screen Snap
19.3. Description
Keep on clicking "Back" button till you reach initial screen of cost distribution.
Save your settings when prompted by system.
8/11/2019 SAP FICO - DC
http://slidepdf.com/reader/full/sap-fico-dc 29/34
CONFIDENTIAL
CO‐CC‐007.01.doc/001 Page 29 Version 001
20. Test Run
20.1. Required User Input
Ensure all required fields are filled properly, then press Execute button OR press F8.
20.2. SAP Screen Snap
20.3. Description
Enter required informaiton, then press "Execute" icon. Ensure that check boxes of "Test Run" and "Detail
Lists" are marked.
Enter following information as shown in the screen snap:
First period
Period signifying the start of the analysis or processing timeframe. The "From period" field contains the
first period, for which the assessment, distribution, periodic transfer or indirect activity allocation can be
executed.
8/11/2019 SAP FICO - DC
http://slidepdf.com/reader/full/sap-fico-dc 30/34
CONFIDENTIAL
CO‐CC‐007.01.doc/001 Page 30 Version 001
Last Period
Period signifying the end of the analysis or processing timeframe. The "To period" contains the last period
for which assessment, distribution, periodic transfer or indirect activity allocation can be performed.
Fiscal Year
Period, 12 months as a rule, for which the company is to create its inventory and balance sheet. The fiscal
year can be the same as the calendar year, but does not have to be.
8/11/2019 SAP FICO - DC
http://slidepdf.com/reader/full/sap-fico-dc 31/34
CONFIDENTIAL
CO‐CC‐007.01.doc/001 Page 31 Version 001
21. Log & Back
21.1. Required User Input
Click on back button.
21.2. SAP Screen Snap
21.3. Description
Check the log and press "Back" button to go to previous screen.
8/11/2019 SAP FICO - DC
http://slidepdf.com/reader/full/sap-fico-dc 32/34
CONFIDENTIAL
CO‐CC‐007.01.doc/001 Page 32 Version 001
22. Update Run
22.1. Required User Input
Uncheck Test Run & press Execution clock OR F8.
22.2. SAP Screen Snap
22.3. Description
Enter required information, then press "Execute" icon. Ensure that check box of "Test Run" is not marked
and check box of "Detail Lists" is marked.
Enter following information as shown in the screen snap:
First period
Period signifying the start of the analysis or processing timeframe. The "From period" field contains the
first period, for which the assessment, distribution, periodic transfer or indirect activity allocation can be
executed.
8/11/2019 SAP FICO - DC
http://slidepdf.com/reader/full/sap-fico-dc 33/34
CONFIDENTIAL
CO‐CC‐007.01.doc/001 Page 33 Version 001
Last Period
Period signifying the end of the analysis or processing timeframe. The "To period" contains the last period
for which assessment, distribution, periodic transfer or indirect activity allocation can be performed.
Fiscal Year
Period, 12 months as a rule, for which the company is to create its inventory and balance sheet. The fiscal
year can be the same as the calendar year, but does not have to be.
8/11/2019 SAP FICO - DC
http://slidepdf.com/reader/full/sap-fico-dc 34/34