Transcript
Page 1: MINISTÉRIO DO PLANEJAMENTO

MINISTÉRIO DO PLANEJAMENTOMINISTÉRIO DO PLANEJAMENTO

Tools for Efficient Public Procurement

Ana Vieira NetoBrasília, 25/03/2014.

Page 2: MINISTÉRIO DO PLANEJAMENTO

MINISTÉRIO DO PLANEJAMENTO

I – Current Model of Public Procurement

Page 3: MINISTÉRIO DO PLANEJAMENTO

MINISTÉRIO DO PLANEJAMENTOMINISTÉRIO DO PLANEJAMENTO

PARADIGMS IN PUBLIC PURCHASES

1st WAVE: EQUALITY + MORALITY

Creation of proceedings to give access to the State's purchasing power and to implement principles of morality and equality

2nd WAVE: EFICIENCY + ECONOMY

Buying faster and better for the lowest possible cost, using the large scale of the State's purchasing power

3rd WAVE: THE USE OF THE STATE'S PURCHASING POWER

Buying from strategic and relevant segments for the economic, social and sustainable development

4th wave: the use of purchasing power to promote sustainabilitiy

Page 4: MINISTÉRIO DO PLANEJAMENTO

MINISTÉRIO DO PLANEJAMENTOMinistério do Planejamento, Orçamento e Gestão – MP Ministério do Planejamento, Orçamento e Gestão – MP Secretaria de Logística e Tecnologia da Informação – SLTISecretaria de Logística e Tecnologia da Informação – SLTI

New Paradigm of Public ProcurementNew Paradigm of Public Procurement

FASTER

QUALITY

COSTSTRATEGIC SEGMENTS

SUSTAINABLE DEVELOP.

EfficiencyEfficiency

++

Purchasing Power Purchasing Power of the Stateof the State

Page 5: MINISTÉRIO DO PLANEJAMENTO

MINISTÉRIO DO PLANEJAMENTOMinistério do Planejamento, Orçamento e Gestão – MP Ministério do Planejamento, Orçamento e Gestão – MP Secretaria de Logística e Tecnologia da Informação – SLTISecretaria de Logística e Tecnologia da Informação – SLTI

Purchasing powerPurchasing power

Sustainable economic development

Generation of job posts and income

Environmental protection instrument

=To influence

markets

Reduction of social and regional disparities

Eradication of extreme poverty

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MINISTÉRIO DO PLANEJAMENTOMINISTÉRIO DO PLANEJAMENTO

The use of the State's purchasing power should be directed to sustainable economic development:

• • The social function of the bidding process;The social function of the bidding process;• Generation of employment and income; • Generation of employment and income; • Eradication of the extreme poverty; • Eradication of the extreme poverty; • Optimization of the State's purchasing power• Optimization of the State's purchasing power..

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MINISTÉRIO DO PLANEJAMENTO

SMALL BUSSINESS – A CASE OF SUCCESS

Page 8: MINISTÉRIO DO PLANEJAMENTO

MINISTÉRIO DO PLANEJAMENTOMinistério do Planejamento, Orçamento e Gestão – MP Ministério do Planejamento, Orçamento e Gestão – MP Secretaria de Logística e Tecnologia da Informação – SLTISecretaria de Logística e Tecnologia da Informação – SLTI

An overview of the Micro and Small Business An overview of the Micro and Small Business Entreprises (SMEs) in BrazilEntreprises (SMEs) in Brazil

•Account for about 67% of the jobs; •Are responsible for about 25% of GDP; •Account for 2.4% of total exports; •Represent 99% of companies formally established in Brazil; •From 1995 to 2000, there were 400,000 new SMEs, responsible for 1.4 million new jobs; •Generate 6x more jobs than medium and large firms (jobs created/GDP share).

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MINISTÉRIO DO PLANEJAMENTOMinistério do Planejamento, Orçamento e Gestão – MP Ministério do Planejamento, Orçamento e Gestão – MP Secretaria de Logística e Tecnologia da Informação – SLTISecretaria de Logística e Tecnologia da Informação – SLTI

Act 123/2006

Exclusive bidding from SMEs; Subcontracting in works and services; Quotas for participation in larger bidding;Differentiated qualification; Special tiebreaker

Page 10: MINISTÉRIO DO PLANEJAMENTO

MINISTÉRIO DO PLANEJAMENTO

II - Tools

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MINISTÉRIO DO PLANEJAMENTO

1. Legislation

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MINISTÉRIO DO PLANEJAMENTOMINISTÉRIO DO PLANEJAMENTO

1988

Fede

ral

Const

itutio

n

Set that a procurement law should be drawn up for

regulating public procurement.

Legal Landmarks

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MINISTÉRIO DO PLANEJAMENTOMINISTÉRIO DO PLANEJAMENTO

1988

Const

ituiçã

o

Fede

ral

Set that works, services,

purchases of the Administration should be, as a

rule, acquired or contracted by

public procurement.1993

Brazil

ian

Proc

urem

en

t Law

Legal Landmarks

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MINISTÉRIO DO PLANEJAMENTOMINISTÉRIO DO PLANEJAMENTO

1988

Const

ituiçã

o

Fede

ral

Implemented the reverse

auction for the acquisition of

goods and common services.

1993

Lei G

eral

de

Licita

ções

2002

Act 1

0.52

0

Legal Landmarks

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MINISTÉRIO DO PLANEJAMENTOMINISTÉRIO DO PLANEJAMENTO

1988

Const

ituiçã

o

Fede

ral

Reverse Auction for the

acquisition of goods and common services.

1993

Lei G

eral

de

Licita

ções

2002

Lei 1

0.52

0

Website Comprasnet.gov.br is launched, making

electronic bidding possible.

Legal Landmarks

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MINISTÉRIO DO PLANEJAMENTOMINISTÉRIO DO PLANEJAMENTO

1988

Const

ituiçã

o

Fede

ral

Established the

compulsory electronic bidding for

the purchase of common goods and services.1993

Lei G

eral

de

Licita

ções

2002

Lei 1

0.52

0

2005

Decre

e

5.45

0

Legal Landmarks

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MINISTÉRIO DO PLANEJAMENTOMINISTÉRIO DO PLANEJAMENTO

1988

Const

ituiçã

o

Fede

ral

Established general rules relating to the

establishment to domestic

preference to SMEs

1993

Lei G

eral

de

Licita

ções

2002

Lei 1

0.52

0

2005

Decre

to

5.45

0 Compl

emen

tary

Act 1

23

2006

Legal Landmarks

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MINISTÉRIO DO PLANEJAMENTOMINISTÉRIO DO PLANEJAMENTO

1988

Const

ituiçã

o

Fede

ral

Established for acquisitions and contracts of the 2016 Olympic

Games, the FIFA Confederations Cup 2013 and World Cup

2014; works and actions for health

and education investments .

1993

Lei G

eral

de

Licita

ções

2002

Lei 1

0.52

0

2005

Decre

to

5.45

0 Lei

Compl

emen

tar

nº 1

23

2006 2011

Act 1

2.46

2 -

RDC

Legal Landmarks

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MINISTÉRIO DO PLANEJAMENTOMINISTÉRIO DO PLANEJAMENTO

1988

Const

ituiçã

o

Fede

ral

Established criteria,

practices and guidelines for the promotion of sustainable

national development

through public procurement

1993

Lei G

eral

de

Licita

ções

2002

Lei 1

0.52

0

2005

Decre

to

5.45

0 Lei

Compl

emen

tar

nº 1

23

2006 2011

Lei n

º 12.

462

2012

Decre

e 7.

746

Legal Landmarks

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MINISTÉRIO DO PLANEJAMENTOMINISTÉRIO DO PLANEJAMENTO

Legal Landmarks

1988

Const

ituiçã

o

Fede

ral

The website Comprasnet

starts to conduct bids respecting RDC rules.

1993

Lei G

eral

de

Licita

ções

2002

Lei 1

0.52

0

2005

Decre

to

5.45

0 Lei

Compl

emen

tar

nº 1

23

2006 2011

Lei n

º 12.

462

2012Dec

reto

7.7

46

2013

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MINISTÉRIO DO PLANEJAMENTO

2. Electronic systems

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MINISTÉRIO DO PLANEJAMENTOMINISTÉRIO DO PLANEJAMENTO

Fonte: www.comprasnet.gov.br

The website comprasnet.gov.br:• Allows approximately 300 sessions per

day, with peaks of 580 (in December);

• Has about 14,500 simultaneous users, with peaks of 20,000 in December;

• Registers an average of 40,000 hits per day;

• Has over 10,000 registered procurement officers;

• Contains over 4,500 purchase units.

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MINISTÉRIO DO PLANEJAMENTOMINISTÉRIO DO PLANEJAMENTO

Fonte: www.comprasnet.gov.br

Regarding technology and information security, the site comprasnet.gov.br:

- Uses digital certification; - Does not allow the identification / communication among bidders; - Extends the competitiveness (higher coverage), combining the simplification process; - Provides transparency, allowing real-time monitoring; - Has low operating cost to the supplier.

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MINISTÉRIO DO PLANEJAMENTOMINISTÉRIO DO PLANEJAMENTO

Fonte: www.comprasnet.gov.br

Savings from e-procurement (billions of US$)

16%24%

21%

21% 23% 19%

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MINISTÉRIO DO PLANEJAMENTO

3.Training

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MINISTÉRIO DO PLANEJAMENTO

1. Beneficiaries :- Markets, public managers and partners

that work with organizations linked to the market

2. Modalities:– Face to face: must always be applied to

new trainees that become trainers– On distance: tutorials or non-tutorials

courses; formal or informal

3. Online training via skype or via internal network

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MINISTÉRIO DO PLANEJAMENTO

4. Communication System

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MINISTÉRIO DO PLANEJAMENTO

Good working processes need to be replicated;

Exchange of information regarding the improvements, the specifications of products and services and the contract management process;

Communication with the market so that is ready for meeting demands and are aware of the purchasing process.

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MINISTÉRIO DO PLANEJAMENTO

5. Good practices that improve the processes

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MINISTÉRIO DO PLANEJAMENTO

5.1 - Easier procurement processes, in which:

a. The qualification phase comes after selecting the winner;

b. Concentrates the appeals on one phase;

c. Increases participation.

Page 31: MINISTÉRIO DO PLANEJAMENTO

MINISTÉRIO DO PLANEJAMENTOMINISTÉRIO DO PLANEJAMENTO

The reverse auction, presential or eletronic, is a form of bidding, established in 2002, adopted for the purchase of common goods and services. Common goods and services

are those which standards of performance and quality can be objectively defined by the bidding documents by means of the usual specifications considered by the market.

Page 32: MINISTÉRIO DO PLANEJAMENTO

MINISTÉRIO DO PLANEJAMENTO

5.2 Standardization of product

specifications

Page 33: MINISTÉRIO DO PLANEJAMENTO

MINISTÉRIO DO PLANEJAMENTOMINISTÉRIO DO PLANEJAMENTO

Some advantages of the standardization of the object: - Accelerates the process;

- Mitigates appeals risk;

-Increases supplier's understanding of the Administration's demands;

-- Allows the use of Data Warehouse's tools;

- Makes easier the use of shared purchasing.

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MINISTÉRIO DO PLANEJAMENTO

Life cycles costs

Life cycle costs are the ones the products causes to the purchasing unit during its useful life:

Acquisition

Purchase Delivery Instalation…

Functioning

Water, energy consumption, etc Maintenance Replacement, etc

Final managing

Unsembling, withdrawing Treatment costs

Sales revenue

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MINISTÉRIO DO PLANEJAMENTO

Life cycle costsDifferent evolution of different offers and demands

cost

time

Purchase costs

Functioning costs

Final management costs

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MINISTÉRIO DO PLANEJAMENTO

5.3 – Shared purchases lower the costs,

reduce time in bidding processes

Page 37: MINISTÉRIO DO PLANEJAMENTO

MINISTÉRIO DO PLANEJAMENTOMINISTÉRIO DO PLANEJAMENTO

Example: Shared Purchase, with standard specifiations of equipments for public schools, using e-reverse auction

4.195 schools

4.139 schools

4.199 schools

5.559 schools

Territorial extent and volume of purchases require the need for standardization of the object.

Page 38: MINISTÉRIO DO PLANEJAMENTO

MINISTÉRIO DO PLANEJAMENTO

ANA MARIA NETOANA MARIA NETO

DIRECTOR OF LOGISTICSDIRECTOR OF LOGISTICS

PRESIDENT OF THE INTERAMERICAN NETWORK OF PUBLIC PURCHASE PRESIDENT OF THE INTERAMERICAN NETWORK OF PUBLIC PURCHASE FOR 2013-2014 FOR 2013-2014

More information: More information:

[email protected]@planejamento.gov.br

Tel.: 55 (61) 2020-1321Tel.: 55 (61) 2020-1321www.comprasnet.gov.br


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